Software License: What You Need to Know
Towing the line when it comes to software licensing can be a slippery slope for lots of businessmen. Things even get more convoluted when you toss in other technologies like cloud and virtualization. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
Misuse by employees is part of the reasons why businesses overuse software licenses after they either intentionally or unintentionally fail to comply with license guidelines after installing. A case in point is when a staff member purposely uses pirated software in addition to those that share copies of software thus violating the clearly stipulated guidelines. As a way to avoid this, it would be good to prohibit all employees from unauthorized software installation.
Virtualization is what most companies are fond of these days and this comes as no surprise as it keeps expenditure down by not having to purchase new hardware every so often. Even so, there are usually special terms and conditions when it comes to virtualization of servers. It therefore goes without saying that you need to learn the different virtualization licensing guidelines to avoid any kind of trouble.
It is on the same note that cloud technology comes with its own rules of engagement. There are many benefits that come with cloud technology but the party could be brought to an abrupt end should you fail to be cautious. Cloud computing in some way transfers considerable power from the IT team and hands it to the user who’s likely not knowledgeable about licensing restrictions.
According to experts, a good number of workers admit to sharing log in information. This is in real sense not an issue for most vendors as they will allow account sharing as they will only charge resources consumed such as how much space has been used. Other vendors see this as software piracy and you will thus be rubbing them the wrong way with this. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Oversight is an important aspect of business operations and the same goes in this case. It would be good to ensure there is compliance at all times by keeping track of software use. Obey the experts advice by having audits done every so often in order to detect non-compliance before your vendor gets wind of this.
An ideal method to simplify auditing matters is putting in place a central software repository. You will be able to save both money and time now that you will easily reach your licenses in case the vendor comes to audit. Fortunately, software escrow service can help in this regard. Reading this will help you learn more about this.
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